Do you want to save employees from routine HR work? We have found the best solutions for automating the HR process, as a result of which the company will become more productive and profitable.
How to Automate HR Processes: Best Solutions
The advent and possibility of artificial intelligence (AI) have caused panic among HR managers. According to many experts, companies are very close to laying off HR teams, as robots can replace people. However, tools for automating the recruitment process in human resource management are not designed to replace the workforce. Such platforms are aimed at saving the strength of employees.
Today we are in an age where most HR tasks are automated. Therefore, HR professionals need to learn how to implement and work with innovations to achieve maximum efficiency in their work. Based on real HR process automation business cases, we found out under what circumstances it is necessary to implement HR automation, where to start, how to choose tools, and what to consider when selecting. As a result, you can succeed in today’s market and increase your company’s profits.
What is HRIS and Why Business Needs It
HRIS (Human Resources Information System) is a personnel management information system or human resource management system. In other words, it’s a program that helps HR professionals automate HR core processes. These tasks include: maintaining statistics and employee databases, reporting, calculating vacations, and sick days, accounting for overtime, creating rallies, events, etc.
HRIS Selection Tips
Unfortunately, there is no perfect HR automation tool that will solve all your needs, but there is an algorithm that will help you choose the most suitable system for you. The instruction includes five steps: the company’s needs, the list of tasks, your priorities, the HR tools market, and testing the system. Let’s look at these in more detail.
Determine the Company’s needs for Automation
In the first stage, you need to analyze the company’s activities or processes and understand what tasks you want to automate. For example, if you need to automate only Leave Management, when choosing a system, be guided by the possibility of automating this particular module.
Composition of the List of Tasks That the System Should Solve
In the second stage, you need to make a detailed and clear list of human resources business processes that the system should solve. It can be a convenient onboarding process, payroll management, employee evaluation, building a 9-box matrix, and so on.
In the third stage, determine which automation of processes is the highest priority for you and arrange these tasks according to preferences: high, medium, or low. At the same time, remember that priorities will help you choose the exact system for your company and needs.
Explore the Market for HR Tools
You can study famous market offers on the SelectHub, Capterra, and G2 resources, find out their cost per employee in advance and find out the available system options. Additionally, you can explore the review platforms to determine the tools’ pros and cons directly from the users.
After identifying the best HR platforms, be sure to request demo access to test the future system. Thoroughly test the scenarios you need to use the techniques. If you are satisfied with the capabilities of the tools, you can safely buy a program or continue your search.
Examples of the Advanced HR Platforms
The market for affordable HR systems can surprise and confuse you. Therefore, we have prepared examples of HR software to make your search easier.
BambooHR is a convenient database for storing information about employees: the number of employees, which cities they are located in, what positions they hold, which department they work in, and so on. The advantage of BambooHR is the automation of analytics and statistics. For example, an HR specialist can track the employee turnover rate, determine the dynamics and main reasons for the dismissal of employees, and understand whether there is a pattern in the departure of specialists from a particular manager.
The system also has a Leave Management module, with which you can automate the process of calculating vacations, sick leave, and other types of absences. In addition, the system can inform employees about upcoming holidays. Implementing the BambooHR system in a company of up to 100 employees can save more than 5% of the time on routine processes.
This software helps automate short surveys to keep abreast of employees’ states. Such surveys do not take much time to complete, and employees will feel that the company is interested in them. You can also conduct an eNPS survey using Polly to determine how loyal employees are to the company.
Access Perks give your employees access to corporate discounts on the purchases they make every day – close to the office, close to home, for business travel, and vacations. The Access Perks discount program has a basic free version with an updated discount database for employees, a mobile application with a virtual assistant for employees, and HR analytics on the use of benefits. All this saves HR specialists from paper, operational, and accounting work.
Time management and attendance can become challenging in large organizations, primarily if most employees work remotely. However, with Ontheclock, you can prevent absenteeism at the workplace. Unlike other platforms that provide only GPS tagging at the beginning of the working day, this system allows you to show where the team members were during the day and their location in real-time. Thus, your human resource manager can see who has not visited the workplace and take appropriate action.
The traditional background check of potential employees involves searching for information on social networks and labor platforms. With Zinc, you can simplify this process. The platform collects all data about candidates for a certain position and sends you a report. You can share positive reports with employees who plan to leave the company and build careers in other organizations.
No robot can replace human thinking. However, cooperation between a human and a robot can bear fruit. With the help of platforms that allow you to automate the human resource process, you can free up time for more important tasks, up-to-date store data, receive operational reporting about employees, and increase profits. If you want to dive deeper into the topic, we recommend visiting TechTarget and AIMultiple, which share helpful information on automating HR processes.