Communication is the key to success in business. Whether that communication is internal (between employees) or external (with other businesses and clients), it is still vital to effectively connect with the relevant people. One of the most traditional and reliable methods of communication used by companies since ancient times is mail. Sending letters to individuals and companies will help you keep everything running smoothly and share vital updates with the right people. Since sending out mail comes at a fee, businesses have come up with a reliable solution to reduce the money they have to pay by investing in franking machines. Those machines can save you a lot of money on postage as well as give your letters a professional-looking finish. If you are still indecisive about whether you should buy or rent a franking machine, here are some tips and facts to help you make your choice.

Mail Frequency

One of the main questions you will need to ask yourself before you decide whether you should buy or rent a franking machine is how frequently do you send out mail? If your business relies heavily on postage and you constantly need to print out letters to ship to clients, then investing in the machine can actually be quite cost-effective. However, if your mailing needs are not excessive and you can get by with other means of communication, then renting will definitely be the wiser choice.

Starting Costs

As you try to decide on whether or not you should invest in a franking machine, you need to think about your business’s current expenses  If you are just starting out and already have a lot of money going out for various projects, then making a big investment like that and buying the machine may not be a good decision. Instead, look for franking machine companies who will offer you reasonable rental prices to cover your needs without any financial exhaustion. However, if you have been operating for a while and have sufficient funds to make rewarding investments, then buying the machine can be a good decision.

Long vs Short Term Rewards

Making a decision on buying, renting, or leasing a franking machine can be quite challenging. Especially if you have some money but cannot really decide on how you should wisely spend it. If this is the case for you, then you need to start thinking about the long- and short-term rewards. If buying the machine seems like a big cost at first, though it can save you a ton of money in the future, then you should absolutely invest in it as its rewards outweigh the financial trouble. However, if you do not think you will rely heavily on mailing or postage services in the future, then stick to rentals until you can figure out your next move.

Rentals vs Leases

Many people find it confusing to differentiate between renting and leasing a franking machine. Even though the two things are different, they have some similarities that can confuse business managers. Renting a franking device simply means regularly paying a sum of money for the services of the machine for a short time. However, leasing tends to be for longer terms and requires tighter contracts with financial agreements that neither party can get out of without some consequences. If you want to get out of a lease, you will need to pay a settlement fee as agreed upon in the contract. However, with rentals, the agreements are usually flexible and you can get out of them at any point.

Making a Final Choice

There is no one right answer on whether you should buy or rent a franking machine. Different business needs require different choices, and you need to make your decision accordingly. Make sure you weigh all the pros and cons of both options to see what works best for you. Setting a budget and analyzing your finances before making any decisions is the only way you can choose properly.

buying a franking machine for your business

When you start a small business, there are a number of factors and details that you have to keep in mind. Using mailing and postage services is still considered one of the most reliable and cost-effective methods of communication for many establishments. Using franking machines can ensure your company letters look presentable and save you a lot of money in the long run. This is why you need to think long and hard about whether investing in a machine for your business or simply using rental services can be a good decision to ensure work runs smoothly and you get rewards in the end.